Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)

This will be current information only
                                   
N.B. Councils should already be publishing as much information as possible about how they can be contacted.

Who’s who on the Council and its Committees

Hard copy – contact Clerk

5p/sheet

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Listed on notice boards.
Hard copy – contact Clerk

Free
5p/sheet

Location of main Council office and accessibility details

N/A

Staffing structure

Hard copy – contact Clerk

5p/sheet

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Annual return form and report by auditor

Hard copy – contact Clerk

5p/sheet

Finalised budget

Hard copy – contact Clerk

5p/sheet

Precept

Hard copy – contact Clerk

5p/sheet

Borrowing Approval letter

Hard copy – contact Clerk

5p/sheet

Financial Standing Orders and Regulations

Hard copy – contact Clerk

5p/sheet

Grants given and received

Hard copy – contact Clerk

5p/sheet

List of current contracts awarded and value of contract

Hard copy – contact Clerk

5p/sheet

Members’ allowances and expenses

Hard copy – contact Clerk

5p/sheet

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan (current and previous year as a minimum)

2006 Parish plan published booklet

Free

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

In Parish Council file in library.
Hard copy – contact Clerk

Free

5p/sheet

Quality status

N/A

Local charters drawn up in accordance with DCLG guidelines

N/A

Class 4 – How we make decisions
(Decision making processes and records of decisions)

Current and previous council year as a minimum

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Hard copy – contact Clerk

5p/sheet

Agendas of meetings (as above)

Hard copy – contact Clerk

5p/sheet

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

In Parish Council file in library.

Hard copy – contact Clerk

Free

5p/sheet

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard copy – contact Clerk

5p/sheet

Responses to consultation papers

Hard copy – contact Clerk

5p/sheet

Responses to planning applications

Hard copy – contact Clerk

5p/sheet

Bye-laws

Hard copy – contact Clerk

5p/sheet

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements

Hard copy – contact Clerk

5p/sheet

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy – contact Clerk

5p/sheet

Information security policy

Hard copy – contact Clerk

5p/sheet

Records management policies (records retention, destruction and archive)

Hard copy – contact Clerk

5p/sheet

Data protection policies

Hard copy – contact Clerk

5p/sheet

Schedule of charges )for the publication of information)

On notice board

Free

Class 6 – Lists and Registers

Currently maintained lists and registers only

(Some information may only be available by inspection)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

N/A

Assets Register

Hard copy – contact Clerk

5p/sheet

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Hard copy – contact Clerk

5p/sheet

Register of members’ interests

Detailed in monthly minutes, copies in Parish Council file in Library
Hard copy – contact Clerk

Free

5p/sheet

Register of gifts and hospitality

Hard copy – contact Clerk

5p/sheet

Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Allotments

N/A

Burial grounds and closed churchyards

N/A

Community centres and village halls

Information on notice boards.
Hard copy – contact Clerk

Free

5p/sheet

Parks, playing fields and recreational facilities

Information on notice boards.
Hard copy – contact Clerk

Free

5p/sheet

Seating, litter bins, clocks, memorials and lighting

Hard copy – contact Clerk

5p/sheet

Bus shelters

N/A

Markets

N/A

Public conveniences

N/A

Agency agreements

N/A

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

N/A

Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above

N/A

Additional Information

N/A

Contact details:           Mrs Carol Hackett (Parish Clerk)
                                       23 Orchard Close
                                       West Ashton
                                       Wiltshire

                                       BA14 6AU                                      Tel: 01225 760372   email: carol-hackett@hotmail.com

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

* the actual cost incurred by the public authority